Virtual Event

Things To Do When Your Virtual Event Gone Wrong

Virtual events have become increasingly popular in recent years, providing a convenient and cost-effective way to bring people together worldwide. However, virtual events can still go wrong even with the best planning and preparation. If this happens, it’s important to know what steps to take to minimize the impact and ensure that your event runs as smoothly as possible.

What Should You Do When Your Virtual Event Has Gone Wrong?

Many things can go wrong with your virtual event. From technical difficulties to human errors, your event can quickly go from being a success to an epic fail. What should you do when your virtual event has gone wrong? Here are a few tips:

  1. Bring Out Your Plan B.

In event management, it’s important to work a Plan B, C, and often even D into your brainstorming process. Some may regard having a Plan B as not fully trusting Plan A, but at the end of the day, it’s all about being ready for anything. You should be ready to fix any problems that might occur without panicking.

  1. Stay Calm. 

That out-of-control feeling is awful. Your first instinct might be to panic, but rule number one when things go wrong is to stay calm. Get ready for the possible scenarios during the event so it will be easier for you to work on those problems and get your event back on track.

Your audience will begin to worry as soon as they detect any signs of stress on your face, even if it’s virtual. Even though the solution to your problem is obvious, you will be unable to think rationally if you panic. Keep monitoring your event and be calm, no matter what! 

  1. Stay in Command. 

The audience will look at you if an event goes wrong while you’re in charge. You should handle things independently instead of anyone else taking command of your event.  You must maintain command of the situation and assert your authority. As quickly as possible, fix the situation so your event can go as planned. Feel free to take action whenever an issue is pointed out to you. Keep in mind that you should be the one who must come up with a solution. 

  1. Communicate Honestly and Openly.

Reactions from your attendees can’t be ignored whenever you’re hosting an event virtually. The best thing you could do if this situation happens is to provide solutions for it honestly and transparently.

Once you’ve identified the problem, take control and communicate with your audience. Be transparent. Even if you don’t have an immediate solution, it’s important to reassure your event attendees that there’s an issue and are actively working to fix it.

Important Notes To Remember

The quality of your event can be determined in the long run, especially when things don’t go as expected. Therefore, you need to build trust and credibility with your audience.

Virtual event management can be extremely rewarding, and even if you have a few minor glitches, many audiences understand that creators are often still adapting to virtual formats. That’s why you need to plan ahead of time and do some rehearsals. After doing so, you can give yourself a break so you’ll have a refreshed mindset on your event, and you’ll be able to attend to those unpredictable situations on the day itself.

Book your Virtual Event with iConnectFX! 

iConnectFX does some heavy lifting — it helps you through the process from planning to putting on the event. For more details, visit our Attendee Event Search page and let us be the perfect event management mate that you’ll ever have.